Tutorial

Introduction

You have access to add and edit the information in the system. Before you change existing information, it is important that you do not overwrite valuable information or add information that is already in the system. For instance a synonym of a place name, or a name in another language is better to be added to the existing object instead of adding a new object, etc.
Below you will find an explanation on how to use the Marine Gazetteer. If you have any questions, please do not hesitate to contact us at info@marineregions.org.

Instructions

Online editing

How to register?

Please register on the Marine Gazetteer registration page.

How to log in?

Use your user name (email) and password to login to Marine Regions.

My Marine Gazetteer

Once logged in, you can access 'My Marine Region'.

In this section you will see the different modules you can access as an editor:

  • Your enabled Marine Gazetteer modules:
    • Geoterms/places
      • Search/view/edit: to search the Marine Gazetteer,
      • Browse: to browse the geographic tree and see the child geographic names,
      • Add: to add a new geoterm, cf. Create a new geographic place name.
    • Place type
      • Add: Please contact info@marineregions.org if the place type is missing in the list of existing place types.
    • Source/literature
      • Add: to submit/add a new source (dataset, publication, person, website, ...
  • Your account
    • Modify: to change you account settings: first name, last name, password and email.

Search for a geographical location

You can search the Marine Gazetteer for existing place names. It is possible to search for a name, an MRGID (Marine Regions Geographical Identifier), for a certain placetype, for a source or search the inventory, based on coordinates.

When searching for a geoterm, please take also in account small spelling variations, synonyms or other languages.

Create a new geographic place name

It is possible that the location you want to add is already present in the gazetteer. Please search if the location is available using the search tool, before you add a new location record. Because geographic place names can be spelled in different ways, it is important to check also on this.

If the location is not present in the gazetteer, you can add it. Go to the Marine Regions gazetteer, login and go to [My Marine Gazetteer].

  • Click 'Add' under GeoTerms/Places


  • Fill in the necessary fields, indicated with a *, and, if possible add latitude/longitude coordinates
    • MRGID: a unique identifier, generated by the system
    • Preferred appellation *: in most cases the English name of the geoterm
    • Appellation source: name of the source
    • Place type *: divided in administrative and physical place types. Click here to see an overview of place types and their description. Please contact info@marineregions.org if the place type is missing in the list of existing place types.
    • Language *: language of the geoterm
    • Parent locality *: will create the hierarchical tree of the localities. For marine locations (such as lagoons, bays, sandbanks, etc.) use the country name + Exclusive Economic Zone (or the sea/marine area it belongs to) as its parent, instead of the country name, which refers to the land part
    • Latitude/longitude: coordinates of the center point of the geoterm, decimal degrees, WGS 84
    • Minimum/maximum latitude/longitude: bounding box coordinates

Edit the information of a place name

If needed, you can edit your entries, but also add synonyms, or the name of the same object in another language, or add a relation.

  • Edit/add place names
    • Edit a place name by clicking [edit] next to the name you want to change. Spelling, language and source can be changed. Please note there can only be one preferred appellation, so if you tick the box here, it has to be unchecked for the onther place names. The preferred appellation is the English term of the place name.
    • Add a synonym or place name in another language by clicking [add].
  • Edit the parents/relation types
    • Synonyms are useful as geoterms can have other names, in the same or another language, a small spelling difference,... These names can linked with the geoterm by adding new names. For instance the Scheldt river is known as the Scheldt (English), Schelde (Dutch), Escaut (French).
    • If you have more information on a place name, or a more precise parent in the hierarchy, please feel free to change the information in our system.
    • Possible relations are:
      • Adjacent to: geoterm lies next to this geoterm,
      • Flows out: the place where the mouth of a river, stream, canal,... is situated,
      • Is replaced by: this object is not correct (anymore) and should be replaced by the one indicated here,
      • Part of: most common relation type, is used for the relation when adding a new geoterm,
      • Partly part of: to indicate that a certain geoterm is not completely within, but only for a particular portion,
      • Rises: the location where the spring of a river,... is situated,
      • Similar to: to indicate if a similar place name exists. The system will indicate the the placename you refer to as the standard geoterm.
      • Streams through: to indicate the countries the river flows through.

Flag a place name as 'checked'

Editors can flag a geographic object as checked, if the quality of the geographic object has been controlled.

  • After quality control of the geoobject, the geographic object can be flagged as checked. This implies that the name(s), the sources, the geographic coordinates and the relations have been checked and are valid. The system will then indicate at the bottom of the page who checked the geographic object.
  • When a specific relation has been checked and is valid, this relation can also be flagged as checked.


Import

How to import a large amount of data?

If you have a large amount of data, you can use this excel-file to sendinfo@marineregions.org the data, and we will import all data automatically the Marine Gazetteer database.

  • Mandatory information:
    • Name
    • Coordinates (latitude / longitude)
    • Source
    • Place type
  • Recommended information:
    • Bounding box coordinates
    • Relations

Overview of requested fields

Field name Necessity? Description
Preferred name * Mandatory Name of the geoterm, preferably in English
Language Recommended Language of the place name, standard language is English
Latitude * Mandatory Central point coordinates, latitude = north/south coordinates
Longitude * Mandatory Central point coordinates, longitude = east/west coordinates
Minimum Latitude Where appropriate Bounding box coordinates
Maximum Latitude Where appropriate Bounding box coordinates
Minimum Longitude Where appropriate Bounding box coordinates
Maximum Longitude Where appropriate Bounding box coordinates
Source * Mandatory Appellation source of the geoterm, may be publication, article, website, etc
Placetype * Mandatory Divided in administrative and physical place types. An overview of place types and their description can be found on the 'Place types'-sheet. Please contact us if the place type is missing in the list of existing place types.
Relation 1 Recommended Will create the hierarchical tree of the localities. For marine locations (such as lagoons, bays, sandbanks, etc.) use the country name + Exclusive Economic Zone (or the sea/marine area it belongs to) as its parent, instead of the country name, which refers to the land part.
Parent 1 Recommended
Alternative name 1 Where appropriate synonym, spelling variation, other language, …
Language 1 Where appropriate cf. Language
Alternative name 2 Where appropriate cf. Alternative Name 1
Language 2 Where appropriate cf. Language
Alternative name 3 Where appropriate cf. Alternative Name 1
Language 3 Where appropriate cf. Language
Relation 2 Where appropriate cf. Relation 1
Parent 2 Where appropriate cf. Parent 1
Relation 3 Where appropriate cf. Relation 1
Parent 3 Where appropriate cf. Parent 1
Additional information/note Where appropriate Remarks, useful information, …